Middle school vs. High school

It looks like the middle school courses are mixed with the high school courses in the to do list.

The easiest way to tell if it's middle school is by the number, any course that is a 30 something course is a middle school course for 7th and 8th grades.

ex. CTE 030–034, ENGL 031–037, READ 033–035, ART 031, SOCST 033–038, MATH 031–037, GSCI 031–037

Middle School Courses

If you are creating a metadata sheet for any class that is 31, 33, 35, etc. those are middle school classes and should be noted as such in the keywords in the metadata sheet.

Saving everyone time with file names

This video explains everything: https://www.youtube.com/watch?v=YyfSYwUy4z0

But I’ll explain it below as well using Golf 041 as an example:

Step 1:

1. Search in the bottom, left corner of the desktop (the Window’s icon): cmd and click on the Command Prompt App
2. Once that opens, make sure you go to the Q drive à C:\Users\kate220>Q: (obviously our usernames are going to be different)
3. Copy where the images are…like so Q:\>cd Q:\BrainHoney\Courses\GOLF-041\GOLF-041-D002\Media\Images
4. You should see Q:\BrainHoney\Courses\GOLF-041\GOLF-041-D002\Media\Images>
5. Then add >dir > test.txt to the end, like so Q:\BrainHoney\Courses\GOLF-041\GOLF-041-D002\Media\Images>dir > text.txt
6. Then go back to the actual folder with all of the images and you should be able to open a text box with that info

Step 2:

1. Go into your metadata sheet and go to open and click This PC and look for the txt file you just made
2. Click Open
3. Click Delimited on the Text Import Wizard box that pops up
4. Keep clicking next
5. With Delimiters, check the space option then click next
6. Click General then Finish
7. Now you should be able to copy and paste all of the file names into your metadata sheet!
8. NOTE: Add a sheet onto your metadata sheet and paste all of those names, THEN you can use those for both the file name AND source!
1. NOTE 2: Make sure you double check that everything copied over correctly! Espeically with numbered images and file names with spaces in them!
2. Use this equation for the name: ="ce_(coursename#)_"&MID(Sheet1!A1,1,100)
3. Use this equation for the source: ="Q:\BrainHoney\Courses\GOLF-041\GOLF-041-D002\Media\Images\"&MID(Sheet1!A1,1,100)
4. NOTE: Got these equations from Cesar.

Kate

Collages and ©

The question has been asked about collage images that have separate images with separate copyright licensing. Cami has given me the solution to the problem.

• In the Relation column indicate the file names of the individual assets that are a part of the collage.
• Choose the LIC rights, unless every asset is a public domain or BYU owned asset. If any one asset in the collage has a CC by, other than 0, we need to indicate it is licensed (LIC).
• If the assets are located in the same folder as the collage, indicate the collage file name in the asset Relation cell. 

We just want to make sure that in the end the pieces of the whole are synced up with each other.

New copyright column dropdown changes

The BYU Copyright has determined what they want indicated for the copyright info for each asset. I have updated the metadata sheet, but you will need to retro the sheets already completed with the new info. Below is are the new copyright categories and what goes in them.

BYU - any BYU or BYU IS or BYU CE owned
LIC - any CC by (except CC by 0), licensed, fair use, and author owned
PD - any public domain and CC by 0
UNKN - any unknown, kind of the grab bag that will need to be sorted out later

Color on copyright sheets

We all thought the colors on the copyright sheet meant something as to the validity of the copyright info, it does not. Until notified, the colors on the copyright sheets mean nothing and can be ignored.

Please fill out the metadata sheets with the information provided on the copyright sheet and if there is any question as to what the copyright is for the asset, we can direct that question to the appropriate individual. Make sure you indicate on the metadata sheet with a red row and comment at the end what the problem is with that particular asset.

What if an image has multiple ©'s?

You might come across an image that has multiple lines on the copyright sheet because it is a composite of different images. Each original image has it's own copyright restrictions, so what do you do?

If in the Q:/ or I:/ the individual original images are in the folder, label each as indicated on the copyright sheet, with their own unique copyrights. But list in the column "relation" the file name of the composite image.

For the composite image, look at all of the copyrights, and whichever of the copyrights is the most restrictive becomes the copyright for the composite. For example, within the composite image, 2 images are public domain, 1 is CC by 2.0, and 1 is fair use. The correct copyright for the composite would be fair use. Public domain has no restrictions, CC by 2.0 only ask that an attribution to the creator be made, but fair use is usually licensed or has a restriction greater than CC. That restriction is then noted in the metadata and will raise a flag of warning to anyone who uses it.

In order of least restrictive to greatest are the following:

• BYU owned
• public domain/CC by 0
• CC by 1.0-4.0
• CC by SA
• CC by NC
• CC by ND 
• CC by NC SA
• CC by NC ND
• fair use
• licensed