New copyright column dropdown changes

The BYU Copyright has determined what they want indicated for the copyright info for each asset. I have updated the metadata sheet, but you will need to retro the sheets already completed with the new info. Below is are the new copyright categories and what goes in them.

BYU - any BYU or BYU IS or BYU CE owned
LIC - any CC by (except CC by 0), licensed, fair use, and author owned
PD - any public domain and CC by 0
UNKN - any unknown, kind of the grab bag that will need to be sorted out later

Color on copyright sheets

We all thought the colors on the copyright sheet meant something as to the validity of the copyright info, it does not. Until notified, the colors on the copyright sheets mean nothing and can be ignored.

Please fill out the metadata sheets with the information provided on the copyright sheet and if there is any question as to what the copyright is for the asset, we can direct that question to the appropriate individual. Make sure you indicate on the metadata sheet with a red row and comment at the end what the problem is with that particular asset.

What if an image has multiple ©'s?

You might come across an image that has multiple lines on the copyright sheet because it is a composite of different images. Each original image has it's own copyright restrictions, so what do you do?

If in the Q:/ or I:/ the individual original images are in the folder, label each as indicated on the copyright sheet, with their own unique copyrights. But list in the column "relation" the file name of the composite image.

For the composite image, look at all of the copyrights, and whichever of the copyrights is the most restrictive becomes the copyright for the composite. For example, within the composite image, 2 images are public domain, 1 is CC by 2.0, and 1 is fair use. The correct copyright for the composite would be fair use. Public domain has no restrictions, CC by 2.0 only ask that an attribution to the creator be made, but fair use is usually licensed or has a restriction greater than CC. That restriction is then noted in the metadata and will raise a flag of warning to anyone who uses it.

In order of least restrictive to greatest are the following:

• BYU owned
• public domain/CC by 0
• CC by 1.0-4.0
• CC by SA
• CC by NC
• CC by ND 
• CC by NC SA
• CC by NC ND
• fair use
• licensed

Copyright sheet Source Type

If the Source Type in the Copyright sheet is "Flash" you do not need to do this file. Skip it.

Where to find the information

The PDF explains where information for the metadata sheet can be found on the copyright sheet or on the image.

File locations

Listed below is a list of locations where files can be found:

• metadata template - N:/is/production/DAM metadata/ce_metadata_*.xlsx
• network asset folders:
• Q:/brainhoney/courses/[course cat # as listed on TW task]/[version # as listed in TW]/media/images
• I://[course cat # as listed on TW task]/[version # as listed in TW]/media/images
• N:/is/production/courses/[course cat # as listed on TW task]/[version # as listed in TW]/development/art or artproduction (not to be catalogued at this time)
• copyright sheets - N:/is/production/courses/[course cat # as listed on TW task]/[version # as listed in TW]/development/instructional designer/copyright/CopyrightAccessibilityTracker.xlsx

The course metadata sheets will be saved in the courses folder (I:/, Q:/, N:/), there will be at least 2 metadata sheets per course (N:/ and I:/ or Q:/), but each sheet will reside in the folder containing assets recorded on the sheet.